Planoro

Retire the WhatsApp group.

Plan the job, confirm the crew with one tap, and know exactly who's seen every change.

How it works

Five steps from first login to job day.

012-minute setup

Create or join a company

Create your company profile or join an existing one using a one-time invite token. No onboarding calls, no IT setup. Just you, your team, and a clean slate.

02One source of truth

Build the job

Add the date, location, manager, and a full breakdown of every role you need on the ground. No more job specs buried in email threads - it all lives here, structured and searchable.

03Conflicts caught early

Assign your team

Pick who works each role. Planoro checks availability in real time and flags conflicts before you confirm - so you catch problems at the planning stage, not at the last minute.

04Secure links, instant replies

Confirm and communicate

Each person gets a secure, personal link to accept or decline - no app download required. You get notified the moment they respond. Everyone knows where they stand.

05PDF report, one click

Run and export

Manage the day from your dashboard and calendar view. When it's done, export a professional job report - ready to file, share with clients, or keep for your records.

012-minute setup

Create or join a company

Create your company profile or join an existing one using a one-time invite token. No onboarding calls, no IT setup. Just you, your team, and a clean slate.

Modules

Choose the modules that match how your operation runs.

Always included

Core

Your own private workspace. Isolated, branded, yours.

Jobs are the operating core. Every action flows from them.

Zero friction for your team. Accept or decline via a one-time magic link - no app, no signup, no chasing.

Advanced Scheduling

This module provides complex planning logic to build full job timelines from kickoff to wrap-up. Create specific jobs, shifts, and time slots while availability logic helps avoid scheduling conflicts.

Deep timeline planning per job. Go beyond dates - build and manage detailed shift-by-shift schedules.
Automate per-worker schedule overrides. Set it once, handle recurring changes without manual rework.
Travel and accommodation, built in. Plan logistics directly inside the job. Nothing falls through the cracks.

Team Planning

Focused on crew coordination, this module helps manage the central database of operational resources, including workers, freelancers, and crews.

Slot-based crew planning. Fill roles, not just names - directly inside each job.
Availability checks and instant replacements. No tab-switching, no guesswork.
Coverage stays visible. See who's confirmed, who's missing, across every stage of the job.

Inventory

This module is used to track equipment and assets in real time. It lets you assign items to specific jobs and prevents double-booking of resources.

Full item catalog. Categories, quantities, status, imagery - everything in one place.
Financial fields on every item. Purchase price, rental rate, depreciation - whenever you need them.
Bulk import and export. Move operational datasets in and out without manual data entry.
Reserve equipment against active jobs. Check availability and flag conflicts before they become problems.

Budgets & Costs

Also referred to as the Finance module, this tool handles budgeting per job and tracks costs related to staff, equipment, and services. It provides a financial overview per project and manages revenue and invoicing structures.

Build budgets and quotations. Export as PDF, ready to send to clients.
Confirm operational costs per job. Move from estimate to locked once it's signed off.
Full cost breakdown. Roles, days, materials, travel, accommodation, extras - modeled separately, totalled clearly.
Finance dashboard. Scan, sort, and track all job financials at a glance - no spreadsheet required.

Why Planoro

Booked, staffed, costed, closed.

From the first booking to the final report, every job, team and cost stays in sync.

Pricing

Build your plan. Pay only for what you need.

Start with Core, then add modules as your operation grows.

Core

Foundation for everything. Unlimited users and workers.

€33.25

/ month

Billed annually

Flat rate per company · No per-seat pricing

Your selection

Core

Tap a module to add it

Your total

€33.25

/ month+ VAT

Billed annually

Get started

Max Plan

Everything included:

Core
Advanced Scheduling
Team Planning
Inventory
Budgets & Costs

€66.58/ month+ VAT

Billed annually

Get Max Plan

Your total

€33.25/ month

Get started

Security

Your confirmation flow is public-facing by design. Here's how we keep that safe.

No credentials, no attack surface. Your team interacts with Planoro without ever creating an account. No passwords means nothing to steal, leak, or phish.

Every link is scoped to one person, one job. Open it and you see exactly what you need - nothing else. No other workers, no other clients, no budgets.

Role-based access for your team. Managers only see what they're assigned to. No accidental exposure of the wrong jobs, rates, or rosters to the wrong person.

GDPR-compliant from day one. Worker data is collected, stored, and handled in line with EU regulation - relevant when your team spans Portugal, Spain, and beyond.

Your data is yours. Export it at any time, delete it on request. No lock-in, no leverage.

Ready to retire the WhatsApp group?

Set up your company in minutes. Your team gets notified, freelancers confirm online, and you stop chasing people on the phone.

Create account Sign in

Set up in minutes. Flat rate per company, no per-seat pricing.